The Principal Records Supervisor at the National Records Services (NRS) under the Ministry of Public Service, Administrative Reforms, Policy Coordination and Delivery explained to the Senior Management Team (SMT) of the Personnel Management Office (PMO) the use of Electronic Records Management system (ERMS)
The two hour session was convened at the PMO’s conference room at Quadrangle in Banjul on Friday April 5, 2024.
According to Mr. Maki Gillen, Electronic Records Management System (ERMS) was designed to assist the users in managing their Recorded Information concerning its record-keeping practices from inception to disposition of Records documents.
“We are in the digital world and we need to make the best use of the System rather than seeing it go astray. The system can also do what PMO wants,” Mr. Gillen said.
Mr. Gillen informed PMO top officials that File sharing is key in Electronic Records Management System (ERMS) work, adding that the system can manage all Personnel Files (P-Files).
Permanent Secretary at PMO, Lamin Jawara shortly before the start of the session have this to say: “It is important for both NRS and PMO Senior Management Teams to come together periodically to discuss the way forward on the usage of the system.”
According to PS Jawara, officers who are using the ERMS need to familiarize themselves with the system so as to deliver quality service to public with determination and courage.
Director, National Records Services (NRS), Mr. Bartholomew Marong said using the system is all about making the work of the users easy and he was quick to informed PMO Senior Management Team (SMT) members that all the functional requirements of the ERMS were met.
“Records management is not records clerks business alone, but it is everyone’s business. Let everyone be committed to the use of the System because it will make our work easy instead of doing our work manually,” Mr. Marong gave advised.